CareerVidz Forum Privacy Policy

Effective Date: 7th August 2025

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit or register on the CareerVidz Forum, as operated by Intelligent HQ Ltd, in partnership with How2Become Ltd and RAMM Ltd (“we,” “us,” or “our”).

By using our forum, you agree to the terms outlined in this Privacy Policy. If you do not agree, please do not use the forum.

1. Who We Are

This website is owned and operated by:

Intelligent HQ Ltd – Primary controller of data

How2Become Ltd – Email marketing and resource provider

RAMM Ltd – Development, infrastructure, and marketing partner

We may process and share user data between these organisations for internal operations, product improvements, customer support, and marketing purposes.

2. What Data We Collect

When you register, browse, or interact with the CareerVidz Forum, we may collect:

Personal Information: Name, email address, IP address, forum username

Forum Contributions: Posts, comments, messages, and other submissions

Profile Fields: Including custom fields such as your selected career industry

Technical Data: Browser type, device information, time zone, referrer URL

Cookies and Tracking Data (see Section 5)

Email Activity: Opens, clicks, and other engagement from marketing or transactional emails

We do not knowingly collect data from children under 18.

3. How We Use Your Data

We use the data collected for the following purposes:

  • To manage your account and forum participation
  • To improve the functionality, security, and user experience of the site
  • To personalise content and recommend relevant discussions
  • To respond to your enquiries or support requests
  • To send marketing communications (see Section 6)
  • To conduct analytics and measure performance
  • To comply with legal obligations
  • To prepare anonymised reports for internal business development

4. Data Sharing and Third Parties

We may share your data with the following:

  • Our affiliated companies: Intelligent HQ Ltd, How2Become Ltd, RAMM Ltd
  • Email and marketing platforms: For newsletter delivery and campaign tracking
  • Analytics providers: Including Google Analytics and FunnelKit
  • Security and anti-spam services: To protect the site and users
  • Legal or regulatory bodies: If required by law or for enforcement

Moderators may include members of the community. They may access certain user data (e.g. public profiles, reported posts, moderation logs) as part of their duties, but are not permitted to use or export your information outside the platform.

5. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Keep you logged in and remember your preferences
  • Analyse site traffic and user behaviour
  • Track the effectiveness of email marketing campaigns
  • Prevent spam and abuse

Cookies are stored on your device and can be cleared or disabled through your browser settings. However, doing so may limit certain forum features.

Plugins installed on this site (e.g. WPForo, FunnelKit, WP Mail SMTP, Google Fonts, etc.) may use cookies and tracking for functionality or analytics. These plugins are governed by their own privacy policies.

6. Marketing and Communications

By registering, you consent to receive occasional:

  • Welcome and onboarding emails
  • Tips and guides based on your selected career interest
  • Promotions for relevant career resources or events
  • Community updates and feature announcements

You may opt out at any time via the unsubscribe link or by emailing [email protected].

We reserve the right to transfer or sell your data (e.g. email list, forum activity metadata) to a third party in the event of:

  • Business acquisition
  • Merger or restructuring
  • Sale of the forum or its assets
  • Advertising

7. Data Retention

We retain user data as long as your account remains active or as needed to provide our services. You may request deletion of your account and personal data at any time.

Some data (e.g. forum posts) may be anonymised and retained for community continuity or legal compliance.

8. Your Rights (GDPR Compliance)

If you are in the UK or EU, you have the following rights:

Access: Request a copy of the personal data we hold

Rectification: Ask for corrections to inaccurate data

Erasure: Request deletion of your data (right to be forgotten)

Objection: Opt out of certain processing (e.g. marketing)

Data Portability: Request your data in a structured format

To exercise these rights, contact [email protected].

9. Data Security

We implement appropriate technical and organisational safeguards, including:

  • Encrypted HTTPS connections
  • Secure database storage
  • Two-factor authentication (for admin access)
  • Spam and abuse monitoring
  • Regular software updates and plugin audits

However, no online service is 100% secure. Use the forum at your own discretion.

10. International Data Transfers

Your data may be processed and stored in the UK or other countries where our partners or service providers operate. By using the forum, you consent to this processing.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted here with a revised “Effective Date.” Continued use of the forum indicates your acceptance of any changes.

12. Contact Us

If you have any questions or wish to exercise your rights:

Email: [email protected]
Website: https://careervidz.com
Registered Business: Intelligent HQ Ltd, UK